Lessons Learned from an Executive’s Onboarding Process
hile leadership transitions can be revitalizing, they often prove difficult for both the incoming leader and his or her new team. Although we all know that communication is key in any changeover situation, too often, it gets lost in the shuffle. News of a new boss can send waves of uncertainty, confusion and even resentment through an organization. To get the transition and the team back on track, an incoming leader’s first task often involves forging effective relationships.
I learned that I would be the next director of Unilever’s Foods Division in the back of the co-chair’s car on the way home from a black-tie dinner. I had been sounded out about the opportunity a year earlier, but at the time, it was stressed that it was strictly confidential and absolutely nothing was being offered. The appointment meant a seat on Unilever’s board and executive committee and responsibility for a division that was more than half the size of Unilever. I was stunned. It had never occurred to me that I would be a candidate, especially since my position was a full layer away from the board. It was a dream come true.
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My dream, however, quickly turned into a nightmare when I went to my first Foods executive meeting the next morning. Most of the Foods executives, who had learned about my appointment second-hand that morning, greeted me with ice-cold congratulations. I felt horrible. They were also upset by the injustice that a subordinate of one of them was the new boss. Unfortunately, the new CEO (my predecessor) had been too busy dealing with the press after the announcement hit the newswires to give his attention to the internal communications or to attend the meeting with the Foods executive. When I took a seat at the table in the meeting room, the others sat as far away from me as possible. They were closing ranks on me. At that point, the HR VP and I decided to stop the meeting and develop a process to get me fully introduced to the team.
A session for the entire executive team was organized the evening before the next Foods executive meeting. The purpose of the session was to help me build an effective relationship with the team by positioning myself properly and addressing any misconceptions they may have had about me and my leadership style. Before the session, each team member was interviewed by the HR VP, and a list of general questions was prepared for me to address. At the session, I shared my motives, beliefs, drivers, values and behaviours. I also spoke about my family and the FSHD Foundation, which my wife and I started after our oldest son, Bart, was diagnosed with FSHD.[1] After sharing my lifeline and addressing the questions, I felt the atmosphere in the room begin to change.
The HR VP ended the session with a summary and asked each team member, one by one, if there was sufficient mutual ground for a fruitful cooperation between us. In the end, all agreed they should not have offloaded their frustration about the communication process on me. There was some handshaking and hugging, and over dinner, the team toasted me as their new leader. That night, I was dreaming again.[2]
Lessons Learned
Communicate, communicate, communicate. In this case, communication was governed by the rules of the stock market. Leadership changes at Unilever were and still are considered price sensitive information, which means the company is obliged, by law, to inform the stock exchanges immediately. Despite the rules, one should always respect the feelings of those who are personally affected by a decision, ensuring that they hear the news directly from the boss. In today’s world, with e-mail and SMS messages, it requires little effort to prepare messages that will go out to individuals at a pre-determined time. However, don’t hide behind electronic walls when the news is challenging to deliver or conflict is expected. Choose the medium that’s most appropriate for the message.
Trust your team. Trust creates a more pleasant and productive business climate. It is possible to share confidential information with a member of your team if you trust the individual not to breach the confidentiality. If you don’t trust the individual, then maybe he or she should not be part of your team … or organization. Trust is a two-way street. Be the first to trust, by showing your consistency, humility and willingness to share and listen. Others are more likely to reciprocate your trust.
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